Automated file retention.
Compliance you can prove.

ClearRecord silently monitors your workstations, enforces retention policies, and securely deletes aged files, generating audit logs and destruction certificates your compliance team can rely on. Drives stay in service; ClearRecord handles individual file deletion on operational workstations, not physical drive destruction.

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Built for regulated industries

HIPAAHealthcare: PHI file retention & destruction logs. Meets 45 CFR §164.312(b). 6-year audit record requirement. For hospitals, clinics, and business associates.
ITARComing soon. Defense / Export Control. 5-year retention for controlled technical data. Required for defense contractors and aerospace.
CMMC / CUIDoD Contractors: NIST SP 800-171, 110 practices. For contractors handling Controlled Unclassified Information.
FINRA / SOXComing soon. Financial Services. FINRA 6-7 year records, WORM storage. SOX internal audit trail requirements.
Legal / ABALaw Firms: ABA Model Rules client file retention. Destruction logs for malpractice protection. FERPAEducation: Student record protection for schools and universities.
GDPR / CCPAComing soon. EU & California Privacy. Data minimization and right-to-erasure documentation.

How it works

Set it once. Let it run.

ClearRecord runs silently in the background. No daily management. No missed files. No compliance gaps.

1

Install the Agent

A lightweight Windows service installs on each workstation in minutes, manually or via Group Policy.

2

Set Your Policy

Choose your compliance pack, set retention windows, and select which folders to monitor. Defaults are pre-configured per regulation.

3

Files Are Managed Automatically

Aged files are securely deleted per NIST SP 800-88. Every deletion is logged with a tamper-evident audit record.

4

Export Your Proof

Generate compliance-ready destruction certificates and audit reports whenever you need them: for audits, regulators, or internal review.

Features

Everything your compliance team needs

Built specifically for regulated industries. Not a generic file management tool.

🔒

NIST SP 800-88 Secure Deletion

Every file deletion meets NIST Clear-level standards. SSD and HDD handling automatically detected.

📋

Destruction Certificates

Export signed, compliance-ready certificates for every deletion event. Ready for auditors on demand.

🏢

100% On-Premise

Your data never leaves your building. No cloud upload, no external storage. Critical for HIPAA and ITAR customers.

📊

Encrypted Audit Database

All deletion records stored in a local encrypted database with tamper-evident hash chaining.

🖥️

Centralized Dashboard

Monitor all workstations from a single browser-based admin dashboard on your LAN. Role-based access control.

✈️

Travel Mode

Agents keep working when laptops leave the office. Files are still monitored and deleted. Syncs on reconnect.

Your data stays in your building. Always.

Most compliance software sends your data to the cloud. ClearRecord runs entirely on your network. Your files, your logs, your audit records never leave your premises.

This matters. The 2024 Change Healthcare breach exposed 190 million patient records stored in the cloud. Air-gapped defense networks can't use cloud software. Healthcare organizations need to avoid cloud BAA complexity.

  • No Business Associate Agreement (BAA) required
  • Compatible with air-gapped networks (ITAR)
  • No cloud breach risk for your audit records
  • Works without internet access
  • Your compliance data is never a third-party liability
Your data stays on-premise, no cloud connection

Resources

Understanding compliance file deletion

Practical guides for compliance officers navigating data retention and secure deletion requirements.

compliance

BitLocker and SSDs: Why Encryption Alone Does Not Make File Deletion Compliant

BitLocker protects powered-off drives, not running workstations. Learn why SSD wear leveling, TRIM gaps, and the Recycle Bin illusion create compliance risks that encryption cannot solve.

Read more →
compliance

What Is NIST SP 800-88? A Plain-English Guide for Compliance Officers

NIST SP 800-88 Rev. 2 is the federal standard for securely erasing data from hard drives, SSDs, and other media. Here's what compliance officers need to know in plain English.

Read more →
View all articles →

Pricing

One price per organization. No per-user fees.

Annual subscription includes software updates and support. Monthly billing available.

Solo
1 workstation
$290
/year
Starter
Up to 10 workstations
$990
/year
Professional
Up to 50 workstations
$2,490
/year
Enterprise
Up to 150 workstations
$4,990
/year
Unlimited
150+ workstations
Custom
 
See full pricing details →

Ready to clear your compliance backlog?

Contact us to schedule a demo or ask questions. We'll walk you through setup for your specific regulatory environment.

Request a Demo